Website Publishing Guidelines

Overview

School districts are required by Illinois School Code to post specific information on a publically accessible website. The following guidelines are intended to assist school districts in determining the types of information to post. These guidelines do not constitute legal advice and may contain inaccuracies. For legal advice, please contact your school district legal counsel.

 

Meeting Schedules, Agendas, Minutes, and Reports

School Board Meeting Schedules

Schedule of regular school board meetings that include dates, times, and locations (5 ILCS 120/2.02).

  • Deadline: Beginning of calendar of the fiscal year.

School Board Meeting Agendas

Agendas for each regular school board meeting (5 ILCS 120/2.02).

  • Prerequisite: District has a full-time member who, as a part of their duties, maintains the website.
  • Deadline: 48-hours prior to a meeting.
  • Duration: Agendas must remain posted during the 48-hour period proceeding the meeting. If a notice or agenda is not continuously available for the full 48-hour period due to actions outside of the control of the public body, then that lack of availability does not invalidate any meeting or action taken at a meeting.

School Board Meeting Minutes

Minutes for each regular school board meeting (5ILCS 120/2.06).

  • Prerequisite: District has a full-time member who, as a part of their duties, maintains the website.
  • Deadline: 10 days after approval of minutes.

Public Hearings Notification

Public hearings regarding an application requesting a waiver or modification of School Code (105 ILCS 5/2-3.25g)

  • Deadline: 14-days prior to public hearing.

School Action Notification

Notice of proposed school actions (105 ILCS 5/34-230).

  • Deadline: December 1, and 30-days prior to public hearing.

School Action Public Hearing Report

A written report by an independent hearing officer that summarizes the hearing and determines whether the chief executive officer complied with statutory requirements (105 ILCS 5/34-230).

  • Deadline: 5-days after receiving report and 15-days prior to Board action.

School Action Public Hearing Summary

A summary of the public meeting (105 ILCS 5/34-230).

  • Deadline: 5-days after public hearing.

Financial Reports

Budget

Final approved budget itemized by receipts and expenditures. In addition to posting online, the district shall notify the parents or guardians of its students that the budget has been posted on the district’s website and website’s address (105 ILCS 5/17-1.2).

Annual Capital Expenditure Report

Shared Services Report

An ISBE-developed report that summarizes district attempts to improve fiscal efficiency through shared services or outsourcing in the prior fiscal year.(105 ILCS 5/17-1.1a).

Contracts & Agreements

Contracts over $25,000

List of all current contracts over $25,000 (105 ILCS 5/10-20.44b).

Annual Report on Contracts over $25,000

Annual report on all contracts over $25,000 awarded by the school district during the previous fiscal year (105 ILCS 5/10-20.44c).

Collective Bargaining Agreements

Contracts that the school board enters into with an exclusive bargaining representative (105 ILCS 5/10-20.44b).

Driver Training Contracts

Contract with commercial driver training school (105 ILCS 5/2-3.25g).

Administrator and Teacher Total Compensation

(105 ILCS 5/10-20.47).

  • Deadline: October 1.

IMRF Total Compensation over $75,000

Total compensation package for IMRF employees making in excess of $75,000 (5 ILCS 120/7.3a)

  • Deadline: 6 business days after approving a budget.

IMRF Total Compensation over $150,000

Total compensation package for IMRF employees making in excess of $150,000 (5 ILCS 120/7.3b)

  • Deadline: 6 business days before approving a budget.

School Board Property

Property owned by or leased to the School Board (105 ILCS 5/34-220).

  • Duration: The duration of ownership or of the lease.

School Board Lease Agreements

Summary of the lease agreements in which the Board is a lessor or lessee (105 ILCS 5/34-220).

District Information

District Report Card

In addition to posting the District Report Card on the website, the district shall send a written notice home to parents stating (i) that the report card is available on the web =site, (ii) the address of the web =site, (iii) that a printed copy of the report card will be sent to parents upon request, and (iv) the telephone number that parents may call to request a printed copy of the report card (105 ILCS 5/10-17a2b)

  • Deadline: 30 days after district receipt of the District Report Card from ISBE.

Unfilled Teaching Positions

A current list of all unfilled teaching positions in the district (105 ILCS 5/34-18.22).

School Board Member Names

Names of Board Members who have completed school board training (105 ILCS 5/10-16a).

School Board Member Contact Mechanism

A mechanism, such as a uniform single email address, for members of the public to communicate with school board members (50 ILCS 205/20).

  • Prerequisite: Serving population is less than 1,000,000

FOIA Information

FOIA information that includes the FOIA officer(s), the method whereby the public may request information, the address where a request for public records shall be directed, and any fees association with the request (5 ILCS 140/6).

Policies & Plans

Anti-Bias Policy

Anti-bias education policies (105 ILCS 5/27-23.6).

  • Prerequisite: This is required only if a school board adopts a policy to address intergroup conflicts.

Bullying Prevention Policy

Bullying prevention policy and bullying prevention policy evaluation (105 ILCS 5/27-23.7).

Suicide Prevention Policy

Current suicide awareness and prevention policy (105 ILCS 5/2-3.166).

  • Deadline: Annually.

Disciplinary Practices Plan

Plan reduce the use of exclusionary disciplinary practices or racial disproportionality or both (105 ILCS 5/2-3.162).

  • Prerequisite: District is identified by ISBE as one of the top 20% of districts meeting a predetermined criterion.

Capital Improvement Plans

A proposed one-year and five-year capital improvement plan (105 ILCS 5/34-215).

  • Deadline: 60-days prior to the end of fiscal year.

Facility Utilization Standards

Educational facility space utilization and performance standards (105 ILCS 5/34-205).

Facility Utilization Master Plan Research

Data, information, and analysis that informs the educational facility master plan (105 ILCS 5/34-210).